Role Purpose:
To lead the planning, execution, monitoring, control, and closure of projects ensuring delivery on time, within budget, meeting scope and quality goals, and satisfying stakeholder expectations.
Project Planning & Initiation
• Define project scope, objectives, deliverables
• Develop project charter / initiation document
• Identify stakeholders and their roles
• Develop project management plan (schedule, cost, quality, communications, risk, procurement, resources)
Scope & Requirements Management
• Elicit, document, and validate requirements
• Manage scope changes (change control)
• Maintain scope baseline and traceability
Time & Schedule Management
• Create WBS / task breakdown
• Estimate durations & allocate resources
• Create and maintain project schedule (e.g. Gantt charts)
• Monitor actual vs planned timeline
Cost & Budget Management
• Estimate costs
• Create project budget
• Monitor and control expenditures
• Forecast cost variances and take corrective actions
Resource & Team Management
• Select, assign and onboard project team
• Define roles and responsibilities (RACI)
• Monitor team performance and resolve conflicts
• Provide guidance, training, motivation
Quality Management
• Define quality criteria and metrics
• Plan quality assurance and quality control activities
• Conduct audits and reviews
• Ensure deliverables meet acceptance criteria
Risk, Issues & Change Management
• Identify project risks and opportunities
• Perform risk analysis (qualitative / quantitative)
• Plan response strategies & mitigation
• Monitor and manage issues
• Manage change requests
Stakeholder & Communication Management
• Develop communication plan
• Engage stakeholders and manage expectations
• Report status to sponsors, steering committees
• Escalate issues as needed
Procurement & Vendor
• Plan procurements
Management
• Select vendors / contractors
• Manage vendor contracts, deliverables, relationships
• Ensure vendor compliance with scope, schedule, quality
Monitoring, Controlling & Reporting
• Track project performance vs baselines
• Measure KPIs (cost, schedule, quality)
• Generate variance reports
• Perform earned value analysis (if applicable)
• Recommend corrective / preventive actions
Project Closure & Lessons Learned
• Formal acceptance of deliverables
• Close contracts
• Archive documentation
• Conduct lessons learned / retrospectives
• Release resources
Authority & Decision Rights
• Approve or reject change requests within pre?defined threshold
• Reallocate resources within project
• Negotiate scope adjustments with stakeholders
• Escalate to Sponsor / Steering Committee when exceeding thresholds
Interfaces / Reporting Relationships
• Internal Stakeholders: Project team, functional managers, subject-matter experts
• External Stakeholders: Clients, regulators, vendors, partners
• Reporting: Regular status reports to Sponsor / Steering Committee, stakeholders

. Key Skills & Competencies
• Leadership & team management
• Communication & stakeholder engagement
• Risk management & problem solving
• Scheduling, budgeting, planning
• Negotiation & conflict resolution
• Quality orientation
• Tools & software proficiency
• Adaptability & decision making
KPI / Performance Metrics (Examples)
• On-time delivery percentage
• Budget variance (Actual vs Planned)
• Scope changes and change requests count
• Stakeholder satisfaction score
• Number of defects or rework
• Resource utilization
Additional Notes & Tailoring Tips
• For agile / hybrid projects: include sprint planning, backlog grooming, iteration reviews
• Adjust level of detail depending on project size / organizational maturity
• Always align to organization’s governance, PMO, templates, and approval processes
• For large or multi-phase projects, you may break down responsibilities for each phase