Team Assistant
Full time On-site @Confidential posted 22 hours ago in Operations / Administration , in Secretarial Shortlist Email JobJob Detail
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Job ID 86434
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Career Level Officer
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Experience 2 Years
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Gender Any
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Industry Banking / Financial Services
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Qualifications Degree Bachelor
Job Description
An investment management firm in the DIFC is seeking an organised, proactive, and highly professional Team Assistant to support its investment and operations teams.
This is an excellent opportunity for a dynamic individual with strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced, high-performance environment. You’ll play a key role in ensuring the smooth day-to-day running of the office and supporting senior team members with scheduling, coordination, and administration.
Key Responsibilities
•Provide full administrative support to investment and operations professionals, including diary management, meeting coordination, and travel arrangements.
•Act as a central point of contact for internal and external communications, ensuring timely and professional correspondence.
Organise and prepare documentation, reports, and presentations as required.
•Assist with expense management, invoice processing, and vendor coordination.
•Support event logistics, client meetings, and roadshows, ensuring smooth execution and attention to detail.
•Maintain and update internal filing systems, contact databases, and document templates.
•Collaborate closely with the Executive Assistant and Office Manager to ensure efficient workflow across the office.
•Provide general administrative and project support as needed, demonstrating flexibility and initiative.
Requirements:
•2–6 years’ experience in an administrative or team assistant role within financial services, investment management, or professional services.
•Excellent verbal and written communication skills in English.
•Strong organisational skills with the ability to multitask and prioritise in a fast-paced environment.
•Professional, polished, and discreet with a high level of integrity.
•Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
•Confident, service-oriented attitude with strong interpersonal skills and a collaborative mindset.
Please note that due to the high volume of applications, only shortlisted candidates will be contacted.
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