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Executive Assistant to the Vice President

Full time @Confidential posted 6 days ago in Operations / Administration Email Job

Job Detail

Job Description

Overview:

• Manage the day-to-day operations of the office
• Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Performs a variety of administrative or executive support tasks that are highly confidential and sensitive
• Receive, direct and relay telephone messages and fax messages
• Compiles and maintain the general filing system and file all correspondence
• Plan, schedule and prepare meetings and appointments
• Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings
• Provide word-processing, prepares and edit correspondence, reports, and presentations
• Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff
• Coordinates office management activities for the administrator, executives
• Prepares agenda and collects materials for meetings, speeches, and conferences takes minutes and keeps records of proceedings
• Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature
• Coordinate travel and guest arrangements
• Maintain an adequate inventory of office supplies
• Operates standard office equipment

Requirements:

• Bachelor degree in Business Administration or related field
• 5+ years of experience of executive secretary/Assistant work or related field.
• Experience in administrative or executive support tasks in a large organization
• Experience in office practices, processes, and computer software programs
• Experience in preparing agenda and collection of materials for meetings, speeches, and conferences; taking minutes and keeping records of proceedings.

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