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Executive Assistant to Managing Director

Full time @Confidential posted 5 days ago in Operations / Administration Email Job

Job Detail

Job Description

Guildhall is currently recruiting for an Executive Assistant to support the Managing Director of a well-established company in the luxury travel and lifestyle media industry, based in Dubai.

This is a full-time, office-based role working closely with the MD and a small, dynamic team. We’re looking for someone with strong experience supporting C-level executives, excellent communication skills, and a proactive, trustworthy approach.

Key Responsibilities:
– Provide comprehensive executive support to the Managing Director
– Manage calendar, schedule meetings, and coordinate travel arrangements
– Prepare reports, presentations, and meeting materials
– Handle confidential documents and sensitive information with discretion
– Communicate professionally with internal teams and external partners
– Act as a gatekeeper and first point of contact for the MD
– Assist in office coordination as needed (team of 9 in the Dubai office)

Requirements:

– Based in Dubai and available to work on-site 5 days a week
– 10+ years of experience as an Executive Assistant to MDs or CEOs
– Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent
– Arabic language skills are a strong advantage
– Bachelor’s degree in Business Administration, HR, or Foreign Affairs preferred
– Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable
– Highly trustworthy, discreet, and well-presented
– Strong interpersonal skills, modest, and grounded personality
– Able to manage responsibilities independently with a performance-driven mindset

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