Job Description and Duties

The California Department of Justice is the largest law firm in California. The department’s lawyers take on the challenge to represent the People of the State of California in various areas of law. Our Legal Support Team is incredibly important in assisting the successful practice of law for the State of California and is seeking a dedicated person to join this team!

Under the general direction of the Staff Services Manager I and the immediate supervision of the Legal Support Supervisor II, the Legal Support Supervisor I will supervise a staff of 8 to 15 legal secretaries and other administrative staff in the Sacramento Office of the Attorney General. The Legal Services Supervisor I will plan, organize, and coordinate the activities of a support team to provide secretarial services to a professional staff of attorneys and paralegals. Job Duties include: establish and maintaining positive working relationships and effective communication between the professional and support staff. Maintain attendance records, approving absences, overtime and leave usage requests. Prepare probationary reports and annual performance appraisals for employees. Initiating, preparing, reviewing, and recommending appropriate personnel actions while participating in corrective interviews when needed.

Provide orientation and/or training for new employees. Attend and conducting team meetings. Complete ongoing reports and special projects as delegated by the Staff Services Manager I or the Staff Services Manager II, which may include career counseling, training, and ergonomic evaluations and recruiting and hiring support personnel. Works closely with the legal specialists (trainers) to ensure proper court procedures are implemented.

You will find additional information about the job in the .

Working Conditions

This position offers a hybrid schedule, i.e. combined remote and in-office work schedules are subject to change and may be reevaluated at any time.

Special Requirements

• A fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-493881) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled our describing in detail your background experience and/or education and duties.
• All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcripts or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to interact effectively and positively with all levels of staff
• Ability to motivate staff; inspire good morale, and work cooperatively with others
• Ability to meet deadlines and work under pressure
• Assume responsibility for identifying and resolving issues within span of control
• Demonstrate willingness to assist peers; team secretaires; and clerical staff with their workloads; and willingness in assuming special and new assignments
• Ability to demonstrate strong oral and written communication
• This position requires a high degree of professionalism, good attendance, accuracy, confidentiality and organizational skills

Benefits

Benefit information can be found on the CalHR website and the CalPERS website .

LEGAL SUPPORT SUPERVISOR I EXAMINATION LINK:

If you have not taken the Legal Support Supervisor I examination, below is the examination:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -The SOQ is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for this position. This also serves as a documentation of your ability to present information clearly and concisely in writing and should be typed and no more than two pages in length.